Your community's money, protected.
No one can redirect your community's funds on their own — your full board approves it, or it doesn't happen.
Most HOA fraud is an inside job
It's rarely a stranger. It's someone the board trusted — who was able to move money on their own.
It's usually an insider
A trusted treasurer, board member, or outside manager acting alone.
A clean record means little
Most people who take HOA funds have never been caught for anything before.
Self-managed boards are most exposed
With no outside party double-checking the books, gaps can go unnoticed.
BoardStack closes the gap — no one can quietly redirect your community's funds.
Peace of mind, built in
Self-managing your community shouldn't mean losing sleep over the money. These controls do one job: stop anyone from quietly redirecting your community's funds — the kind of fraud every board worries about.
No single person can redirect the money
Not one board member, not a property manager. Changing where your community's money goes needs approval from every board member before anything happens.
Your whole community sees it
When the board changes where your community's money goes, every resident is notified automatically. No closed doors, no surprises.
A clear record of every decision
Who requested it, who approved it, and when — captured automatically so your board always has a paper trail.
You stay in control
These safeguards are built in. Even if a property manager helps during your transition to self-management, your board holds the keys — nothing moves without the board's approval.
Bank account verification is powered by Stripe, the payment platform trusted by millions of businesses worldwide.
How a financial change is approved
Three simple steps stand between your community's money and any change to it.
1. Someone requests a change
A board member requests a change to where the community's money goes — a request alone moves nothing.
2. Nothing changes until every member approves
Each board member re-enters their password and approves the exact bank account, shown by bank name and last four digits.
3. Everyone is notified
Once approved, every resident is notified automatically — no quiet changes, ever.
Layers of protection around your money
Board approval is just the first check. No single mistake, stolen password, or bad actor can move your community's money — every change must pass multiple separate safeguards first.
Only real, verified bank accounts
Before the board ever votes, the new account is verified directly with the bank. Your board approves a specific account — bank name and last four digits — never a mystery destination.
Password confirmation on every step
Starting a change or casting a vote requires re-entering your password, even if you're already signed in. A laptop left open can't approve anything.
A locked list of who must approve
The moment a change is requested, the list of board members who must approve is locked. If the board changes mid-vote, the request is cancelled and starts over — no reshuffling the board to force a change through.
No instant changes, ever
Multi-member boards need every member's approval. Even a one-person board can't act instantly — changes wait 48 hours, with an emailed cancellation link, so there's always time to stop anything that looks wrong.
An alarm on the bank account itself
Separate from approvals, BoardStack watches the bank account where your community's money is deposited. If it ever changes — for any reason, by any means — your board and every resident are alerted right away.
Your bank login stays yours
Account verification is handled by Stripe, the payment company trusted by millions of businesses. BoardStack never sees or stores your bank password or full account number.
Moving off a management company? Take it at your pace.
Leaving a full-service management company for self-management is a big step — and you don't have to do it alone, or all at once. Keep a property manager involved during the transition — even your current management company. They can suggest financial changes, but never make them on their own.
- They can only see financial settings — never your residents, documents, or votes
- Every change they suggest still needs your full board's approval
- Remove their access in one click the moment you no longer need it
Financial Control Questions
Common questions about how BoardStack protects your community's money.
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